Administrative Executive

at McLarens Holdings Limited

McLarens Group is a leading, well-established business conglomerate with diversified business activities. McLarens is widely recognized for excellence in Maritime & Logistics, Petroleum & Energy, Manufacturing & Distribution, Property & Strategic Investments and Leisure to sustain its commitment to quality while continuing to grow in business and stature in Sri Lanka.

Administrative Executive

Key Responsibilities:

• Maintain the Director's daily calendar by setting up meetings, remind on the day's agenda, liaise with other departments for the meeting set up and compiling the necessary documents.
• Participate in meetings as requested, take minutes of the meeting as necessary and circulate to the relevant parties.
• Ensure all facilities necessary for the meeting is organized.
• Respond to e mail calls, letters and other forms of communication to the Director and correspond with internal and external parties on request
• Draft letters as relevant to internal and external parties.
• Organize team related functions as per request in order to facilitate team bonding and motivation.
• Organize meetings and meeting logistics including meals and supporting local/overseas participants.
• Prepare adhoc reports and presentation sides as per request in order to facilitate business activities.
• Organize all travel requirements {local and overseas) from flights, hotels, airport pick up to foreign currency and travel itinerary etc.
• Responsible for managing the team on resource allocation, performance management, training, staff motivation and other functions as per company requirements.
• Preparation of monthly marketing & sales pipeline reports for the foreign principals.
• Supervise all administrative works, including office maintenance and inventory management.
• Coordinate with suppliers for procurement and office constructions/alterations.
• Familiarity with data analysis tools, business intelligence tools, and other relevant technologies.
• Understanding financial statements and their implications on business decisions.
• Ability to analyse large datasets, identify trends, and extract meaningful insights.
• Strong problem-solving skills to address complex business challenges.

Skills and Experience Required:

• Relevant qualification in Secretarial Work.
• Minimum of 3 years of experience in a senior execute secretary role.
• Proficiency in MS Office applications.
• Excellent written and spoken English and Sinhala.
• Strong attention to detail and organizational skills.
• Proven ability to maintain confidentiality.

An attractive remuneration package along with industry fringe benefits and excellent career opportunities await the right candidate.

Click here to apply.

Please apply within 7 days of this advertisement

Senior Group General Manager - Human Resources.
MecLarens Holdings Ltd.
284, Vauxhall Street
Colombo 2

Valid Until: Apr 01, 2024
Categorized Under:
Administration Jobs / Office Admin Jobs